Tips To Improve The Hiring Process With Applicant Tracking System

Recruitment is a critical process that every organization needs to excel at to drive business results. HR professionals have a lot on their plate, from hiring the right talent to retaining them.

To help streamline the process and make it more efficient, many organizations are adopting an applicant tracking system. If you plan to do the same for your organization, this blog will help you with tips to improve the hiring process.

The hiring process can be intimidating and daunting, especially when it is your first time. You can’t afford to make mistakes when you’re a small company. Hiring the right person can help your company in infinite ways.

This is why you need the top applicant tracking systems for your company. An applicant tracking system or candidate tracking system will help you find suitable candidates, manage the hiring process, and make hiring easier for your company. Here are some crucial tips to improve the hiring process with an applicant tracking system.

Top 8 Tips To Improve The Hiring Process With An ATS Tracking System

Hiring is challenging, and it seems that the most qualified candidates are not always easy to find. Talent acquisition is a job in itself, and the process must be as efficient as possible. It’s time to turn to a professional applicant tracking system and start working more effectively.

Here are the most crucial tips to improve the hiring process by incorporating top applicant tracking systems into your recruitment strategy:

1. Improves Communication and Review

It might be challenging to schedule meetings, evaluate candidates, and review applications when the hiring process needs to be updated. Finding a suitable time for everyone to participate in the recruiting process is incredibly challenging due to everyone’s busy schedules.

However, teams can connect and communicate using an ATS tracking system. An applicant tracking system enables all teams to post comments, add notes, ask questions, and rate candidates; task organization, scheduling, and prospect evaluation are made much more straightforward because each employee participates in group decision-making.

Additionally, this drastically cuts down on the time needed to schedule meetings and interview candidates.

2. Post Jobs on Social Media Platforms

This is one of the most vital tips to improve the hiring process. Social media plays a major role in hiring good employees due to recent trends. According to a study by the Aberdeen Group, millennials are driving this trend in hiring: 73% of job seekers in the 18–34 age range discovered their most recent position via social media.

In addition to developing a compelling employer brand on social media, you must design your job postings with social media and mobile accessibility in mind.

You cannot afford to overlook 70% of available candidates in today’s competitive job market. An ATS tracking system can save your life in situations like that. By offering mobile-friendly job postings and one-click sharing to all top social media platforms, the top applicant tracking systems can enhance your hiring process and ensure you get all the mobile candidates again.

3. Improves the Experience For Prospects

In a similar way that you choose candidates, they choose you. Therefore, applicant experience is essential and one of the most overlooked tips to improve the hiring process if you want to draw in and hire top talent.

Unquestionably, a bad applicant experience causes more offers to be rejected and negative word-of-mouth. Prospects will have a quick and straightforward experience that meets their expectations because an ATS tracking system automates and enhances the hiring process from beginning to end.

This system makes it easy for candidates to apply for jobs, giving them the impression that your company is quick, creative, and modern.

4. Find the Right Talent Quickly and Effectively

It should go without saying that reviewing hundreds of resumes can occasionally be exhausting. Finding the perfect match is like looking for a needle in a haystack. Fortunately, an ATS tracking system removes the guesswork from hiring and helps you find the ideal employees by cutting out unnecessary steps.

  • Automatically matching candidates’ qualifications and experience with the job description will aid in your search for the best candidates.
  • Secondly, by giving you information about a candidate’s work history, an ATS can assist you in understanding why they are not a good fit for your business.
  • Thirdly, you can use an interview video recording tool, the top applicant tracking systems provided, to measure how well your candidates performed during the interview.

5. Make Conversion-Focused Career Pages

A branded career page is essential for luring top talent, but more than having a top-notch product or service is needed; you also need to market it effectively. You can accomplish this by presenting yourself as an employer who values its workers and is aware of their needs in the workplace by using a branded career page. You need to understand this as one of the best tips to improve the hiring process that you’ll implement.

By automatically updating your website with details about your business and its culture, including images and videos from your office, the best candidate tracking systems enable you to create branded career pages that convert.

Candidates are more likely to apply for open positions. They are less likely to discontinue the application process after using it when they better understand what it’s like to work at your company and whether or not they would fit in there.

6. Less Cumbersome Hiring Process

One of the most vital resources in any company’s hiring toolbox is the tips to improve the hiring process through an applicant tracking system. They aid in filtering out unqualified candidates, streamlining it, increasing its effectiveness, and raising the calibre of new hires.

According to the Harvard Business Review, organizations that don’t use a candidate tracking system could end up shelling out more than $10,000 per hire in lost productivity. So you don’t want to miss out on these tips to improve the hiring process and reduce your hiring expenses.

7. Note Down Interview Points Effectively

It’s common to emphasize speed when discussing finding the best candidates and designing the best hiring process. The best candidates are typically hired first, so hiring late means you’ll need to implement these tips to improve your organization’s hiring process. This is true for posting, reviewing applications, conducting interviews, and receiving offers.

Nevertheless, even though that is the case, it is equally crucial that your hiring procedure be cautious, considerate, and fair. You can accomplish these objectives with top applicant tracking systems available in the market.

Everyone involved in the hiring process can find out about new candidates and prepare for their upcoming interviews with a candidate tracking system that includes both internal and external communication.

This makes it easier for team members to agree on standardized test questions that will evaluate candidates more reasonably and on more focused study areas for examining individual applications.

When an interview is over, participants can frequently use the candidate tracking system to record their notes so that hiring managers can compare them. This not only makes feedback-giving and collaboration much more straightforward, but it also helps to guarantee that your company is employing fair hiring practices.

In these situations, when you employ tips to improve the hiring process, the top applicant tracking systems can be a helpful tool for demonstrating your organization’s ethical hiring decisions if necessary because they give you a record of the entire process.

8. Auto-Generate Offer Letters

A final benefit of an ATS is that it aids in bringing your ideal candidates to the conclusion of the process. According to one study, 49% of job candidates who declined an offer did so because they had already accepted one elsewhere.

You can’t afford to lose the right candidate after spending days, weeks, or even months searching for them. Instead, you must engage these tips to improve the hiring process and increase the chances of recruiting qualified candidates.

Automating your offer letters gives HR and recruiters more time to concentrate on the candidate experience. Just think about how problematic it might be for candidates to maintain consistent communication with their recruiter through the final interview before experiencing radio silence.

Due to your busyness with the offer letter preparation, you may have yet to notice this void in your hiring procedure. Even if they don’t have a competing offer, your ideal candidate might start to second guess their decision to join your company if a bid is slow.

The worst possible way to begin the onboarding process is by sowing doubt. The hiring process is seamless from the initial application to the accepted offer thanks to these tips to improve the hiring process through automated offer letters using an ATS.


Implementing candidate tracking systems will play a significant role in your success in this digital age. If you misuse these apps, your recruiting levels will probably fall off. Top talent can be attracted to, interviewed for, and hired by your company with the above tips to improve the hiring process through an effective applicant tracking system.

It should also have features that will make hiring team members more productive and efficient by reducing the time and effort required. Additionally, tracking and keeping an eye on employee performance reviews, diversity objectives, attendance, training, and corporate policies will be more straightforward.

Hence, when you exercise these tips to improve the hiring process, these applicant tracking systems have a promising future as time goes on. Employers now have more channels than ever to connect with and engage with candidates and are constantly looking for better and more efficient ways to take charge of the hiring process. ATS fills this need, aids in luring in the best talent, and will remain well-liked in the coming years.

Frequently Asked Questions (FAQs)

Q1) What is an ATS Tracking System?

Companies can organise and track candidates using an applicant tracking system for hiring and recruitment purposes. These systems enable businesses to gather data, classify prospects according to experience and skill level, and screen applicants.

Over 90% of Fortune 500 businesses already employ an ATS. The top applicant tracking systems can monitor all communications with candidates, despite the fact that these systems are great at storing candidate data.

This reduces time-to-fill and guarantees that businesses get the best candidates for the position by making it simple to search and filter resumes and other candidate information.

Q2) How Do ATS and CRM work?

The recruitment and hiring process can be automated, organized, and optimized with the aid of candidate relationship management (CRM) and applicant tracking system (ATS) software, but getting the most out of each of these tools requires understanding how, when, and why to incorporate it into a talent acquisition strategy.

Q3) Why Do Businesses Need An ATS?

The hiring process has become increasingly challenging to manage in recent years. The candidate pool has expanded, and now the hiring manager has to wade through more resumes and cover letters than ever.

On top of that, there are more and more laws governing how hiring managers must handle the process and how they must treat candidates. With all of these responsibilities, it is no wonder that many organizations have decided to implement an applicant tracking system.

With the help of the best applicant tracking system, staffing levels can be improved, and employers can find the best candidates for the job. Hiring is a process that can be made easier with the help of the best applicant tracking system software.

The recruiting software will help to reduce your workload by streamlining the hiring process and organizing all of the hiring manager’s tasks.

I am a technical resource person and a content writer. I have also gained experience in resolving issues and queries related to technical support, customer support, and data analytics.