Human Resources (HR) Management is one of the most crucial departments in any organization. Be it a start-up or a leading enterprise, the workload for HR teams can be overwhelming and time-intensive. After realizing the need for efficient HR management, many organizations go after developing tailor-made portals to address all HR-associated processes, queries, and challenges. With highly responsive and automated HR portals, HR teams can streamline as many manual processes as possible and overcome errors and confusion.
SharePoint has become a standard platform among businesses to build HR portals that can improve the efficiency of various HR processes. Around 37% of Fortune 500 companies stated that using a no-code platform like SharePoint for developing HR portals saves them significant time and enhances the performance of their company.
Introduction to SharePoint
SharePoint is a Microsoft-built platform that allows organizations to build no-code portals and websites. Without any coding efforts, business users can assemble, connect, and configure the basic building blocks of a website. It also offers a range of features to enterprises like data storage, an automated workflow engine, video conferencing, and many more. Enterprises can customize their SharePoint platform based on their requirements. SharePoint offers extensive software library support with software such as Delve, Microsoft Excel, Word, OneDrive, PowerPoint, Publisher, Exchange, and others. Organizations can team up with the right SharePoint development company to deploy SharePoint within their infrastructure and build scalable solutions.
Why HR Teams Should Use SharePoint
As stated before, SharePoint is an ideal platform for Human Resources management. An effective way to automate and improve diverse aspects of HR Management is to opt for developing a Human Resources portal using SharePoint. Enterprises can develop HR portals for different processes including:
1. Employee Recruitment and Onboarding – Using SharePoint, HR teams can create recruitment & onboarding portals that allow HR experts to conveniently search through a huge number of employee applications. Rather than filtering hundreds of paper-based resumes, HR managers can identify & select the right resume by conducting a search with this portal.
2. Document Management and Evaluation – HR admins can store employee-related content and operations by developing document management portals using SharePoint. Therefore, admins can easily track changes and view the history of the employee contract, documents, or job description. Similarly, HR admins can conduct analyses and surveys to evaluate employee performance and satisfaction.
3. Compliance Portals – HR teams can build compliance portals using SharePoint to centralize and maintain policies & procedures documents signed by employees. The status of the unsigned, pending, or expired certifications can be monitored through the portal. This way organizations can make sure that their whole workforce meets the company policy.
Moreover, HR teams can build portals using SharePoint for processes like leave and attendance management, meeting management, training and performance management, and many others. Such creative and adaptable portals can make HR management easier.
Reasons to Build HR Portals Using SharePoint
Enhanced Data Accessibility & Management
One of the key challenges that HR teams face is the inaccessibility of crucial data when it is needed the most. By developing an HR portal using SharePoint, teams can overcome this challenge seamlessly. With such a dynamic portal, HR managers and executives can access any document from anywhere at any time.
In addition, HR teams can store, check, and edit crucial documents such as company policy, employee handbooks, and compensation in this portal. On this HR portal, all files get synchronized automatically and can be securely accessed by employees with proper authorization through any device such as desktops, mobiles, tablets, and laptops.
Modernize Hiring & Onboarding
By developing a SharePoint recruitment portal, HR managers can hire suitable profiles from a site or potential database and automate the hiring process. Moreover, the onboarding portal development enables HR admins to restructure the employee onboarding process. All related documents will be directed to the employee upon their onset. HR professionals no longer need to spend their precious time explaining company policies, and hierarchy to new employees.
In simple words, new joiners will get adapted to the new process, role, and system quickly. Experts from the right Microsoft SharePoint development service providers can build and deploy hiring & onboarding portals for organizations using SharePoint.
For Human Resources departments, managing highly sensitive data with greater security remains always challenging. It is important to ensure that no unauthorized people should access such sensitive employee or business data. Fortunately, SharePoint is one of the secure platforms. HR teams can seamlessly store employee, contract, or policy documents without worrying about any security breaches and issues. With the Data Loss Prevention policy in SharePoint, HR teams can easily find and protect sensitive data automatically across the ecosystem.
Another thing that is crucial for HR management is smooth collaboration. With HR portal development, HR teams can understand and associate with other departments in an organization. Also, portal development reduces the time and effort for HR teams to share tasks, perform various operations, and manage business processes seamlessly. HR portals act as a centralized system to store and distribute documents and organize processes, thereby improving productivity.
A centralized portal is what every HR team in an organization needs to ensure seamless and streamlined operations. Developing HR portals using SharePoint is the best way to manage comprehensive human resources operations. Enterprises can also integrate their HR portals with third-party applications and add-ons such as forms management software, scanning app, document previewer, calendar, and many others.